You may be surprised at the various features on the interface of ZenTao and think it is too complicated. We would like to say that ZenTao is determined to be a professional collaborative management  software and provide integrated task management instead of simple task management. Project management is complicated by itself, so the features provided in ZenTao areall must-have. But this doesn’t mean that you have to go by ZenTao’s workflow. You can customize your workflow according to your actual situations. Now let’s see the simple application of ZenTao.

1. Create a Project

1.1 Click Project and click  Add Project.

1.2 The page to add a project will show. You can define the fields such as project name, alias, start and end date, workdays available, team name, etc. As for Link Product, it can be left empty or multi-selected.

2. Set up Teams

2.1 Click the Save and a message will notify you that the project is created. Then you can set up teams.

2.2 Or you can manage the project teams from the menu by clicking Project->Team.

Choose users involved in the project and set up the roles for these users at the same time, when manage your team. Weekdays and available man hours must be set up carefully. Generally speaking, an user can not work 8 hours a day continuously or 7 days a week in a roll.

2.3 After all is set up, ZenTao will automatically calculate the total man-hour in the project.

3. Decompose Tasks

3.1 After setting up the teams, the next is to create tasks. Click Project->Task->Create.

3.2 The page of creating a task will show.

• When you are creating tasks, you should assign Read privilege to members of the project teams.
• The initials of the name lists can be used to screen users quickly.
• Priority of the tasks and estimated man-hour (unit hours) need to be set up.
• If a task must be finished before a certain date, you can also set up the deadlines.
• You can upload attachments.

4. Update Tasks

When all the tasks are decomposed, everyone knows what they are going to do. Once the project is started, the team members will update the status of their tasks.
4.1 Task List

On the page of Tasks, you can see all the tasks listed in ZenTao. You can easily filter the tasks by various labels. Click the link of certain task list for details.

4.2 Task Details

On this page, you can find all the details about the task, including previous modification records. There are also Actions for your to edit the task.

4.3 Start the Task

Click Start to start doing the task. When you start a task, you can set up the time consumed and estimated time left (man-hour).

4.4 Finish a Task

Click Finish to finish a task. When the task is completed, you should record the time consumed.

5. Accept and Close a Task

When the task is completed, it will be automatically assigned to the one who created it. Then assignee can accept weather the task is completed or not. If completed, the assignee will close the task. The task is finally done.